Noteify - Privacy Policy

Privacy Policy for Noteify

Last Updated: [16 August 2025]

Welcome to Noteify ("we," "us," or "our"). We are committed to protecting your privacy. This Privacy Policy governs your use of the Noteify mobile application (the "Service") and explains what data we collect, why we collect it, and how you can manage it.

By downloading, accessing, or using our Service, you agree to the terms of this Privacy Policy.

1. Information We Collect

To provide and improve our Service, we collect the following types of information:

a) Information You Provide Directly:

  • Account Information: When you register an account using Google Sign-In, we collect your name, email address, and profile picture URL as provided by Google. You may also provide a user-editable nickname.
  • User Content: We collect the content you create and store on our servers, which includes posts, images, comments, and likes within the "Friends Circle," your friends list, and any reports you submit.

b) Information Collected Automatically:

  • Usage and Analytics Data: Through Google Analytics for Firebase, we automatically collect information about your device and your usage of the Service. This may include your device model, operating system version, country, session duration, and features accessed. This data is aggregated and used to improve application performance and user experience.
  • Crash Data: Through Firebase Crashlytics, we collect diagnostic information if the application crashes. This includes the device's state and a technical stack trace at the time of the error. This data does not contain personally identifiable information and is used solely for bug fixing.
  • Device Identifiers: We collect a Firebase Cloud Messaging (FCM) token to facilitate the delivery of push notifications to your device.

c) Information Stored Exclusively on Your Device:

  • Local Productivity Data: Core productivity content, such as your notes and to-do lists created within the standard sections of the app, is stored in a local database on your device. We do not transmit this content to our servers and do not have access to it.
  • Optional Backups: You have the option to back up your local data to your personal Google Drive account. This process is initiated by you and is subject to Google's Privacy Policy. We only request permission to access the specific folder created by Noteify and do not access any other files on your Drive.

2. How We Use Your Information

Our primary goal is to provide you with a secure and feature-rich service. We use your information to:

  • Operate and maintain the Service.
  • Authenticate users and manage accounts.
  • Provide social features, such as the "Friends Circle."
  • Send relevant push notifications about in-app activity.
  • Analyze usage patterns to improve the Service's design and functionality.
  • Diagnose and resolve technical problems and crashes.
  • Display advertisements through Google AdMob to support the free version of the Service.
  • Enforce our Terms and Conditions and prevent abuse.

3. Legal Basis for Processing (For EEA/UK Users)

If you are a resident of the European Economic Area (EEA) or the United Kingdom, our legal basis for collecting and using the personal information described above will depend on the information concerned and the specific context in which we collect it. We will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you (i.e., to provide the Service), or where the processing is in our legitimate interests and not overridden by your data protection interests.

4. Data Security and Encryption

  • End-to-End Encrypted Chat: Messages in our one-on-one online chat are end-to-end encrypted using industry-standard cryptographic libraries. This means only you and the person you are communicating with can read the content. We cannot decrypt or access the content of these messages.
  • P2P Offline Chat (Nearby Connections): To use this feature, the app requests permissions for Location, Bluetooth, and Nearby Wi-Fi Devices. These permissions are used only to establish a direct, offline connection with another user's device. We do not track, store, or transmit your location history.
  • Data in Transit: All communication with our servers (Firebase) is encrypted using Transport Layer Security (TLS).
  • Disclaimer: While we implement robust security measures, no method of transmission over the Internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.

5. Data Sharing and Third-Party Services

We do not sell, trade, or rent your personal information to others. We may share data with the following third-party service providers who assist us in operating the Service:

  • Google Firebase: Our primary backend provider for database, authentication, storage, analytics, and other essential functions.
  • Google AdMob: Our advertising partner. Google may use a device advertising ID to serve personalized ads.
  • Google Gemini API: To provide the "Smart Write" feature, user-provided text is sent to Google's servers for processing.
  • Google Drive API: Used only when you initiate a backup or restore, interacting solely with the app-specific folder in your personal Drive.

6. Your Data Rights and Choices

You have rights concerning your personal information. You may:

  • Access, correct, or update your profile information within the app.
  • Delete Your Account: You can permanently delete your account and all associated data from our servers at any time via the settings screen in the app. This action is irreversible and immediate.

7. Children's Privacy

Our Service is not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and you become aware that your child has provided us with personal information, please contact us. If we become aware that we have collected personal information from a child under 13, we will take steps to remove that information and terminate their account.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy within the app and on our website. You are advised to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at: [email protected]